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We are trying to call our annual meeting and not sure if proxies must be included in notice of annual meeting that are sent to all shareholders. If so, and they were not sent with the notice, what is the recourse with only 7 days left to our annual meeting? Can shareholders demand to reschedule the meeting becuase of the omission? Many are not able to attend and we may not have a quorum.
Thanks, VP1104. Two more questions: what is the time requirement for receiving proxies in order to be technically legal? If we send out this week, we have less than a week until our annual. We had it last year in July-is it wrong to have it in August since many Shareholders cannot attend the one we're trying to have this month? Seems like we're in a jam, here.
We usually send out the proxies with the financial report about one month before the annual meeting. That gives the shareholders ample time to review the report, to make arrangements to attend the meeting and give proxies to the person of their choosing.
There is nothing wrong in postponing the meeting to August. Better have one late and right than early and patchy.
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Yes they can.
It is a violation of NY Business Law to have an annual meeting without sending proxies to all shareholder. All shareholders must be given the same rights to vote.
The meeting is technically illegal.
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