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I'm new to the Board; during my first meeting, I noticed that the property manager is the corporate secretary for the monthly board meetings. Should the secretary be a director of the Board and not a third-party member?
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On our board, the corporate secretary is a board member, elected to the position by the rest of the board, and our managing agent is assistant secretary. The managing agent drafts the minutes for approval/revision at the following meeting. To my knowledge, this practice is customary. I hope this helps.
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