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No, a proxy is not required to be inclined with the notice of annual meeting unless otherwise specified in your by-laws or house rules.
Keep in mind a proxy is not used to vote. It allows a shareholder to appoint someone else to vote on their behalf.
After signing in at the meeting, a ballot ( for voting) is given to shareholders. One ballot per unit and if another shareholder(s) gave you their proxy, you will receive one additional ballot for each proxy. I think you will find the below link helpful.
https://law.justia.com/codes/new-york/2016/bsc/article-6/
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Our board has not sent out notices in regards to our annual meeting which usually is in May/June. Last year they cancelled it from June until October due to a problem in accounting. Our financials aren't ready yet and I feel they are pushing the annual until October again. It appears our board is running our cooperative in the ground due to lack of knowledge.What can we do in regards to putting us back on track? Doesn't the board have to have a vote from the shareholders about changing the month?
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