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By not allowing a shareholder who will not be attending the meeting to appoint whoever they choose to be their proxy violates Section 609(a) of the Business Corporation Law of the State of N,Y, which permits a stockholder to authorize any person or persons to act for them as proxy.
Even if your house rules and by-laws say different, the BCL supersedes. You should read your by-laws to see what is required for shareholders to call a special meeting for the express purpose of proper proxy procedures as well the procedure for the removal of director(s) with/without cause.
The problem i have run into is there is no enforcement of the BCL .
I contacted my attorney generals office concerning mortgage fraud and they replied back that they do not do that. Referred me to the NYS AG office who had already proved unwilling to get involved in enforcing BCL and other cooperative problems. The mortgage fraud involved the cooperative informing buyers that the building was 90% owner occupied , when in fact it was lower than 50%.
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This link Will address your rights to names of directors.
https://law.justia.com/codes/new-york/2017/bsc/article-7/718/
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