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I have been on this board for a year and I am disturbed by what I have seen here. I was under the impression that when I came aboard it was to make a difference but after being here for a year I am applaud as to what goes on here. It has been one fight after the other for me with the president he make all decisions some times with us but for the most part behind us. I believe he has secret meetings and persuades the board member to agree with him. All these members but two are not able to be persuaded and slowly a few others are starting to see things more clear. The shareholders are also starting to see a difference the way that some things are being handled and they are not happy. I feel that the board of directors should be a term position and twenty five years is too long for someone to be an officer for the same co-op. I believe it interferes with their perception as to the real reason why they are their. Elections are coming soon and I'm hoping for a new change in leadership because it is long over due. What can you advise in this situation.
We have similar problems - in our coop which is an original coop, our Occupancy Agreement stated that subletting is legal upon approval of the board; however many, many years ago at an Annual Meeting the now Secretary who was President stated that subletting is illegal and nothing could move her. Now the problem is and for a long long time is that we have so many renters without legal agreements, between the lessor, lessee and board that 1) when maintenance has not been paid for years and years, in one case because there is no legal owner and we have massive legal bills to try to recoup this amount,2) renters have garage spaces, exactly what rights to these renters have - we have no documents or rules to put this into effect which is harmful to the shareholders - so what does anyone suggest in this situation
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Inasmuch as possible, document all instances of egregious behavior.
It is not in the shareholders’ best interest for one person to be making all of the decisions.
Carry out as much board business as possible via email. It is efficient, allows one person to communicate with several people at once, and leaves a timestamped record that can be referred to long after the fact in case of any confusion or divergence of personal recollection.
Those who are above-board and transparent in their dealings have absolutely no problem with documentation.
Insistence on purely verbal communication, ex parte private discussions, resistance to documentation — these are red flags, usually indicators that all is not on the up and up.
Document, document, document.
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