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We are a condo. Does a property manager need to notify and get approval by the Board for the super to go on vacation? Our property manager e-mailed us On a Friday night 11:30 PM that the super is going on vaction starting Monday for 2 weeks. She got a replacemnent to fill in, but she never told us(the Board)the super going on vacation until the last minute(Friday night). She never even notified the unit owners(no sign). Is this the "NORM" for a property manager to do. Doesn't the Board have a say?
Our superintendent needs to give the board 2 months notice if he wants vacation and then the board votes whether to give it to him our not. This gives us enough time to fine a superintendent.
Management has no authority to grant vacation. (Non union Super)
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Our managing agent has say so on when the super goes on vacation. The board has no say whatsoever.
I currently work as a full-time super/resident manager. Whenever I intended to go on vacation, I e-mail all the board members to let them know, I then will call the board president to make sure its ok. I do this for the simple reason that nothing is planned for the time I will be away, even though when I am away I have good coverage. Then after I get the ok, I will then inform the building manager. But also my board and I have a GREAT relationship, so then again if I were to tell them at the last minute they would happily tell me to enjoy myself, and to not worry about the building, it will be here when you return. What this board needs to do is define the level of communication. Also who has the right authorize vacation request and in most buildings its usually 30 day written notice is standard, unless a emergency or death should arise.
If your Board wants a say, it has every right to have a say. In our particular case, our property manager does an excellent job coordinating vacation time with our Superintendent in terms of finding coverage, not scheduling any big projects during the vacation, and sending memos to all shareholders with the contact information for the replacement. With that in mind, our Board's take is that we set policy and the managing agent is paid to handle the nitty-gritty day-to-day tasks like Superintendent vacation time. How hand-on your Board wants to be is up to you Board members--not your property manager.
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In my building (Cooperative) I inform my supervisor at the management company and they inform the Board of Directors.
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