No Lawyer working for a Board should be authorized to do any billable work without explicit Board approval. even as your attorney they should still be required to quote on any project, as to hours potentially involved, and not just the rate for the hours. No Management company should have the authority to initiate any legal work without your approval, it is your money, not theirs, paying the bills. Any work performed for the coop that has not been explicitly approved by the Board I would consider non-payable unless you have given your Management Co. the right to authorize, if so I would rescind it immediately. You have a fiduciary responsibility to your shareholders which includes being diligent as to all spending, planning, commitments and planning.