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The board (or at least the board treasurer) should get all 4 items listed. If not, ask at your next meeting. Since the board should be involved in preparing the budget, you should at least have that already. If you're not involved, you should be. The treasurer in my building also gets copies of all paid bills and must approve, before payment, those bills outside of normal recurring, utility, mortgage, payroll.
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Dianne,
I know the treasurer reconciles invoices, but these items are not so certain. My request was brought up, but there was not a clear answer so I sent a further email stating that we should have these monthly by the 6th for review and that I needed them to perform my duties as director. I will stay on it. I'm not comfortable not having these documents. Like JG below, we hired our manager and I feel the board was not aware of what they needed to ask of the manager so if he says he was never asked for these, it may be true and I plan on changing this way of handling things.
Good for you for "taking the bull by the horns". I know the experience of being a director can be daunting and most learn by experience, but there are some seminars offered and you should check with your local board of Realtors and other organizations, a co op/condo one, if it exists, to help you get some answers. Hope it all goes well from here on.
Dianne,
Thank you for yet another idea, consulting our local board of Realtors and other organizations in the area. I'm reaching out to a coop down the street to compare organization notes as well.
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JG- I will speak to our Treasurer and see if she gets these. We don't have a management company. We hired our own building manager and I think we didn't or don't have a good idea of what we are supposed to be getting in general. Thank you for your time in responding.
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