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Despite or because of Twin Rivers (Hightstown, NJ) can you folks provide some views or opinions? Yes, quite a few questions but one or more may perk your interest and some responses
Thanks.
1. Does your co-op or condo publish any letters promoting candidates for election to the co-op board of directors?
2. Does your co-op or condo allow residents and shareholders to distribute materials, election or otherwise, beneath apartment doors?
3. Does your co-op or condo allow candidates for board of directors to distribute materials beneath apartment doors?
4. Does your co-op or condo censure residents and shareholders who distribute materials, election or otherwise, beneath apartment doors?
5. Does your co-op or condo censure candidates for board of directors who distribute materials beneath apartment doors?
6. Has the board ever permitted e.g.: made an exception for, residents to distribute materials beneath apartment doors?
7. Has the board ever permitted, e.g.: made an exception for, candidates to distribute materials beneath apartment doors?
8. Has the board ever permitted residents to distribute any materials in your co-op or condo lobbies or hallways?
9. Has the board ever permitted residents to distribute election materials specifically in your co-op or condo lobbies or hallways?
10. Does your co-op or condo publish a list of candidates for the board of directors who have submitted their names in a timely manner?
11. Does your co-op or condo sponsor candidate sessions for shareholders to meet the candidates
12. Does your co-op or condo permit candidates to make a statement on the floor of the shareholders meeting before the voting is closed, unless voting closes before the shareholders meeting?
13. Does your co-op or condo have an independent tabulator of votes?
14. Does your co-op or condo publish the count of votes for candidates?
15. Does ML prohibit the distribution of materials at your co-op or condo sponsored off premise meetings, if in fact meetings are off premises?
16. Does your co-op or condo allow meetings in the community room for personal use?
17. Does your co-op or condo prohibit door to door solicitations in the building?
18. Does your co-op or condo prohibit any activities in the lobby?
Some questions:
How was the independent auditor selected?
How costly is an independent auditor?
Any recommendations for where our building might find an independent auditor?
Thanks!
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Ted,
I think that the only type of activity that we prohibit by way of stuffing papers has to do with outsiders, i.e., restaurant home deliveries who end up putting menus, politicians who gain access to the builidng, etc.
My opinion is as follows:
If the House Rules and By-Laws are silent about stuffing mailings under doors of shareholders for co-op elections, why would a board object to such an activity if it promotes elections within the building?
I would say that boards should promote independent election committees for the promotion of ALL candidates prior to the annual meeting. Similarly, information nights in lobbies, meeting room etc. should be held well in advance so that shareholders may have an opportunity to exchange ideas with prospective candidates for a better informed decision on the part of the shareholders. These committees may help pre-print a ballot for those who would like to vote by proxy.
Finally, if a board has not done the homework to form election committees, then it should collect proxies that will guarantee annual meetings. At least, shareholders may be able to submit their names from the floor at the night of the meeting and at least have the opportunity to be elected.
In our case, the co-op counsel and independent auditor count the ballots and destroy them once tallied.
AdC
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