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According to bylaws in my coop shareholders can request a special meeting if 25% shares are represented. Shareholders in my coop were able to get shareholders to get enough signatures to organize a special meeting requesting the removal of 2 board members. The property manger left copies of a meeting date and a proxy with the doorman in the building. Shareholders received a copy when they came into the building, or the doorman went door to door and left a notice under the door of shareholders. My concern is that meeting notices can not be left under the door and the notice single me out. I notarized the pages, but not the notice and the board of directors have singled me out. The actual request for the special meeting states my name and does not acknowledge that over 25% of the shareholders requested this meeting. It is good that the board has respected the request, but I feel singled out and harassed. I am extremely distraught and concerned, and feel that the board and property manager are not taking this matter seriously. I personally feel that this type of action from the board and property manager constitutes harassment, especially since I have received emails in the past from the board members and managing agent with derogatory remarks. Please Advise
Thanks for the reply. Hopefully there is good turn out at the special meeting and the two board members will be removed. The harassing comments and insults that I recieved from the managing agent were from the owner and chief opperating officer. I will gladly post these comments from JAL Diversified Management Company based in Brooklyn. They manage buildings in throughout NY. Once again please do not use JAL Diversified. For example, Maintance due on June 1 but shareholders recieved bill May 28th. Make any sense, but when shareholders contact the board they are ignored and nothing is done.
In our 505 unit co-op, we deliver the statements under the door to every resident, save those who ask that it be mailed to another address, e.g.: snowbirds.
The statements are distributed on the last week day of the month and are due on the 1st of the next month with a grace period to the 10th.
Yes, due on the 1st, but 10 day period allowed for payment.
We have few, if any late payers, e.g.: beyond ten days.
I will never condone board members or managing agents that treat shareholders with disrespect. However it works both ways and I expect respect in return. Not knowing what the conflict is about or type types of comments that some board members and the managing agent have made, I can't help but feel that we are missing the other side of the story. Why does the rest of the board tolerate unprofessional behavior? I have on occasion been on the receiving end in conflicts with shareholders (it's part of the job) but I do my best to be an effective communicator so our disagreements have never reached the point that yours has reached.
The fact that you were able to get 25% of the shareholders to support such a special meeting tells me that there is certainly something wrong with their behavior, their ability to communicate to the shareholders, or both.
As to your maintenance bills, there is nothing wrong with you receiving the bills 3 days prior to the end of the month. Your bill should not come as a surprise - you know you will get it every month, you should know the amount, and every building I know has a grace period, usually 10 days.
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I feel for you -- there is no excuse for harassment or derogation. From the board, it's uncivil and immature. But from the managing agent, it's grossly unprofessional.
Are the harassing board members the two who stand to be removed? Might that end that part of the problem? Or are the others behaving like babies as well?
Unless the board members are actively doing and not just saying things, it might be possible to take the "sticks and stones" high road. As for the managing agent, I would send copies of any harassing or insulting e-mails to the board and to the person's boss at the management company, and ask whether -- issues with you aside -- this is appropriate behavior for a professional, and whether the company tolerates this type of thing. If you get an unprofessional response, I would post it here and elsewhere with the company name -- e-mails are not considered confidential correspondence, and what's true is true.
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