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how many co ops have annual meetings where the managing agent is paid to act as recording secretary , yet states he has never used a device to record the meeting to get correct minutes.
I questioned and didn't accept the minutes from the previous meeting.
the managing informs the annual meeting that he never uses a recording device.
Very hard to fight the minutes when no record is made.
This year i will make sure to record it myself.
Annual minutes are supposed to be a summary of the events that occurred, not a word by word accounting, so I see no issue with it not being recorded and just the fine points hit within the minutes. You may (depending on the actual cooperation of the manager / board) be able to request a draft of the minutes soon after when it will be fresh in your mind.
what happens when you dispute the minutes or believe important items and questions were left out? we had a $27k zero drop budget error. Yet the BOD president refuses to state when it was discovered. I not think the other BOD were notified, including the treasure. The president is a control freak.
HE also tried to skip the part of the anauul meeting, part #2 where the reading of last years minutes are accepted/waived etc. I brought up the missing portion at the end of the meeting at the question portion. It wasnt a mistake, it is his manipulation. HE knows how to run a meeting better then most people, we were in the same union.
He doesn't want the BOD members contact info posted anywhere. If i write the BOD, i have to send it to the manging agent , who sends it to the president, who will sit on it for months, and bring it up at the next meeting, months away.
This managing agent does not use shorthand.
i am seeing the annual meeting minutes bagain used as a way to criticize the shareholders that are asking questions.
a bully pulpit/
if there is no recording there is no way to see what really happened.
our president will verbally bully anyone that asks questions that he doesn't want to answer. such as financial and conflict of interest. I have serious issues with the managing company owner. being on the chair of the bank that we just re-mortgaged from, the board president is an investor, yet i am sure he didn't recluse himself. i asked if any other BOD members were investors in the bank that this mortgage came from, that never made it to the minutes, and i never got an answer.
You are obviously angry... Minutes will not do much for you. It is important to ask the right questions in front of your audience in a dispassionate manner. Anger does not get you far at a meeting. So, try to calm down and try to win skeptics by putting the seed on other shareholders' minds. Try to run for the Board or support those who are expecting a better board.
your right.
i am pretty peeved off. Way too much side dealing going on and zero due diligence the board members. plus a board and managing company that has turned the co-op into a rental.
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I know our management company has a secretary present and she takes down every word by short-hand. No recording devices are used.
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