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is this a conflict of interest? - Nancy Matin Nov 25, 2011

our Super has a friend who is an electrician. This electrian works in apartment that the Super does "private jobs' in - some of the sponsor apartments. The managing agent/ coop has also used this electrician for buiding project and now a board member has used this elecrtician for his apt. It is suspected the Super gets a kick baclk. Is this a conflict?

> Join the conversation Comments (2)

No ... not at all. Where is the conflict ?
Is the electrician profesional ?
Are the tenants happy ?
Management companies do get kick backs too, by the way.

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> Join the conversation Comments (1)

Hi - oh sorry . Ok the Super and management company may both be profiting. ? Suscker. I feel like cop boards are clueless as to really what to what goes. on. suckers. and this is part of why maintenance is so high

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The only conflict that might exist would be whether the super is doing "private jobs" during the time he is paid to be a "super". If the co op board allows him to do private jobs, then, if they are done after hours it would be fine. Be sure that both the electrician and super have necessary insurance apart from what the co op might provide, in the event there is a problem. It might also be a good idea to get something in writing stating that there is no liability on the part of the co op for work done above and beyond any required by the super's employment by the co op.

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Heat pipe bursts and mold in floors - suzka Nov 22, 2011

We are in a co-op where the sponsor still owns a few apartments AND is the management company as well. A heat pipe burst in one of his apts. and flooded the unit , soaking down through the renter's carpeting, through the wood floor beneath, and we want to make sure he cleans up according to best practices so that no mold grows beneath the floor. Owner's agent says all he has to do is sand the floors. We, the board, understand he has to pull up the wood floor, sub floor, and treat with anti mold solutions and let dry before putting in new sub and wooden floor. Are there any official guidelines per OSHA or dept of health that set out the proper procedures? Thanks for your input.

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Please can someone reply directly to my question. Thanks.

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Sounds like everyone involved is poorly informed. Firstly, let it dry out. You may not get mold and may not have to rip out any subf-looring. If the pipe is inside the wall it is coop responsibility to bring things back to their former condition (prime coat of paint, repair floor, etc) except fancy wall paper or similar additions of the owner of the damaged apartments. Renters insurance should cover that. as there was no negligence involved (ie no one left on a tap or overflowed a tub.) If you think there is mold call a remediation company and have them examine things before you go ripping up floors.

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Board President on a medical leave - apacla Nov 14, 2011

If a board president is on a medical leave, will that person still have the right to vote on matters that determines the majority action of the board members? This is a self-manged co-op.

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New Boiler and Oil to Gas Conversion Project - Sanjeev Nov 13, 2011

Our building in located in Queens and is looking to Convert from Oil to Gas only or dual-fuel burner boiler. We are in talks with National Grid and received confirmation that they will be able to supply Gas to our building.

I wanted to get some advice from people that have taken on a project like this.

What engineer companies would you recommend? (Do we definetly need one?)
- Will they handle the whole process for us (ex: Reviewing current setup, heat problems, Heat usage/loss, recommendation on Boiler brand, and managing the contractors)?

What is the best boiler options? - One Boiler. Two boilers (1 for Hot water, 1 for Heat)

What are the top gas only and dual-fuel burner boilers in the market?

What loans, rebates, tax credits can we qualify for if we take on this project?

How long does it normaly take to install a new boiler (from intial planning to completion)?

Any other tips/guidelines?

Notes about building:
- 100 Apartments
- We have an old boiler which has issues during the year (leaks, etc).
- We need to get a new Boiler Tank if we decide to stay with using Oil.
- The building has very little funds to take on a big project like this.

Thanks.

> Join the conversation Comments (2)

You should contact the New York State Energy Research Development Authority (NYSERDA). Because your building has 100 units, they will provide about $5,000 toward a total energy use analysis of your building by an outside approved and qualified energy consultant from their list who will create an Energy Reduction Plan for your building. If your Energy Reduction Plan reduces energy consumption by 15% NYSERDA will provide some significant funding toward completing the project. Go to www.NYSERDA.org/mulifamily or call 212-971-5342. Also, try contacting the Environmental Defense Fund (EDF) at EDF.org (212-616-1337) and try to speak with Isabelle Silvermen, who is a wealth of information.

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Thanks for all the great information guys.

I am working with Frank. He is definetly awesome to work with and knows what he is doing. We can get a Firm rate and just have to sign the deal now.

Our main goal now is to get some rebates/incentives to do this conversion.

Eric, I'll touch base with you next week.

Regards,
Sanjeev.

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Terrace Doors - Andrea P. Nov 11, 2011

We have 4 buildings. Only one building has 20 units, each with patio & terrace doors. We recently replaced the front doors of all of the apartments in each of the 4 buildings. Some of the residents of Building 1, have complained that when we changed the doors, we should have replaced the patio and terrace sliding doors as well.

In the past, our former Managing Agent mailed letters to those shareholders informing them that they are responsible for replacing those doors. Now that this agent is no longer managing the property, no one can locate those notices and terrace/patio doors are not mentioned in the Proprietary Lease. The current board does not want to take on the responsibility of replacing these doors because only 25% of the shareholders have those doors and they also own additional shares for having the terraces and the patios. Not to mention it would set bad precedent to suddenly fund the cost of these doors, when people within the last 3 years have replaced theirs at their own expense.

I'm just curious to know how terrace doors are treated in other buildings. Is this the building's responsibility or the shareholder??

> Join the conversation Comments (3)

You should refer to the proprietary lease regarding responsibilities.
Management companies do not dictate or establish house rules, the governing documents do ( bylaws, PL, NYCBL). If those documents are unclear or not specific enough, you should seek advise from the buildings attorney.

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> Join the conversation Comments (1)

We do have our attorney looking into this. It looks like we will have to amend the proprietary lease because it does not specifically reference terrace doors and only mentions "'special doors' are the responsibility of the lessee." I'm sure the shareholders questioning this will argue that the term 'special doors' is not specific enough and open to interpretation.

I am just curious to get feedback from other buildings to hear how terrace doors are covered in their governing docs.

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If you have a terrace or windows, there are responsibilities on the co-op or the shareholder for the maintenance and repair of the terrace and the windows in your Proprietary Lease. If the co-op is responsible for windows, I would say your exterior doors should also be your responsibility. Otherwise, you may end up with miscellaneous doors and diverse installations that may, in the long run, hurt the exterior looks of the co-op and may cause leaks if the installer did not do it correctly. Similarly, if the terrace is repaired by the co-op, my gut instinct is that the co-op pays for the exterior doors and sliders as well to retain uniformity.

The fact that the apartments with terraces have more shares than others should not be an issue. Shareholders of those apartments pay proportionately more in rent or maintenance than others when an assessment is passed for an an amenity that may be used by all. For example, a complex with a pool finds higher maintenance shareholders paying more for the repair of the pool than those with less number of shares, but in essence all can use the pool in equal measure. The same may be said for replacement of carpets: all walk on them to a greater or lesser degree without consideration for shares owned. So, if some shareholders with higher number of shares get a break for terrace doors, let them feel good for receiving something for their higher contribution.

Finally, if shareholders were charged for something that the co-op was supposed to do but did not do, that should not be a problem. If the shareholders made the change on their own to have a better door, etc., then there is no need to apologize; they did it on their own for the sake of having a better door.

AdC

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If you have a terrace or windows, there are responsibilities on the co-op or the shareholder for the maintenance and repair of the terrace and the windows in your Proprietary Lease. If the co-op is responsible for windows, I would say your exterior doors should also be your responsibility. Otherwise, you may end up with miscellaneous doors and diverse installations that may, in the long run, hurt the exterior looks of the co-op and may cause leaks if the installer did not do it correctly. Similarly, if the terrace is repaired by the co-op, my gut instinct is that the co-op pays for the exterior doors and sliders as well to retain uniformity.

The fact that the apartments with terraces have more shares than others should not be an issue. Shareholders of those apartments pay proportionately more in rent or maintenance than others when an assessment is passed for an an amenity that may be used by all. For example, a complex with a pool finds higher maintenance shareholders paying more for the repair of the pool than those with less number of shares, but in essence all can use the pool in equal measure. The same may be said for replacement of carpets: all walk on them to a greater or lesser degree without consideration for shares owned. So, if some shareholders with higher number of shares get a break for terrace doors, let them feel good for receiving something for their higher contribution.

Finally, if shareholders were charged for something that the co-op was supposed to do but did not do, that should not be a problem. If the shareholders made the change on their own to have a better door, etc., then there is no need to apologize; they did it on their own for the sake of having a better door.

AdC

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Web based utility for associations and boards? - Mike Wilkins Nov 10, 2011

As a soon-to-be condo owner I was surprised to find out the my board doesn't have any web presence to speak of for supplying information or taking requests of any kind. And this is a new building! Anyone know of a company that offers these kinds of services?

> Join the conversation Comments (1)

Hi, you can check out our service for coops and condos, Resident Net at www.resident-net.com

Mark Levine
(mark@resident-net.com)

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Questions - Michele Nov 09, 2011

Hi all...I have a few questions on items that are not related.

1) What are the things in a condo that should have regular inspections/tune ups/cleanings? For example, dryer vents, sprinklers, etc. And should the management company keep track of those?

2) What is required of a sprinkler system? Meaning, in addition to the sprinklers, what else comes along with them? For example, a pressure valve? An inspection line (and if yes to this, how do you know if you have one?)

3) What's the deal on terrace barbecuing? I did try to follow an older threat on that topic, but was confused.

Thanks.

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2012 Budget - what are you doing? - DavidG Nov 05, 2011

Hi All,
Its budget season and I wanted to know are you increasing your maintenance, adding assessments or reducing amenities and scaling down services.
We are discussing our visions for the building and how we will get our building to the next level but it won’t be cheap and in this envoirment who wants to pay more. So I would be curious what other co-ops and condos are doing?
We are experiencing cost increases from staff, insurance, energy, water, and real estate taxes, yet we still need to implement a fuel conversion, finish our elevator upgrade, and develop capital repairs including plumbing and façade work… let’s see what happens, but looking to hear feedback.
Some suggestions that have come up include only moving from #6 to #4 as opposed to actually moving to #2 and Nat Gas; defer plumbing and other work that is not critical.
But in the end it will increase our long term costs and contribute to the wear and tear on our building.
What is your building doing?

Thanks in advance.

> Join the conversation Comments (1)

W e decided to split fuel costs off from the rest of operations due to the fluctuation in costs and therefore are creating a core increase of x%, and an adjustable rate x% tied to fuel costs. IT's not a monthly variable rate it is an annual adjustable so we don't keep compounding it year after year.

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Biohazard Cleaning Experts needed - Johanna Nov 04, 2011

Someone expired in their apt. in our building. It was cleaned but still smells. Any recommendations for bio hazard unattended death technicians? How can we check credentials? Thanks.

> Join the conversation Comments (1)

I would try the following:
Google it.
Call local funeral homes and the city morgue for recommendations... if they don't know, perhaps they can guide you.
Post the position on craigslist.

Check credentials with the BBB.

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Biohazard Cleaning Experts needed - Johanna Nov 04, 2011

Someone expired in their apt. in our building. It was cleaned but still smells. Any recommendations for bio hazard unattended death technicians? How can we check credentials? Thanks.

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